VIP Community Services is dedicated to changing lives and transforming our community. We offer a continuum of services to individuals with histories of chemical dependency. Our client-centered approach empowers people to take charge of their lives and discover their personal paths to self-sufficiency.

TITLE: Compliance Administrative Assistant

REPORTS TO: Chief Compliance Officer

ABOUT THE ROLE: The position will work closely with VIP’s residential and supportive housing, outpatient, health homes, health services, mental health, and substance use programs.

POSITION DESCRIPTION:

  • Ordering supplies
  • Faxing/scanning/electronically filing/copying/shredding
  • Faxing/scanning provider’s materials
  • Making outgoing phone calls and handling inquiries from outside providers/organizations
  • Typing correspondence for Compliance Department
  • Distributing documents to various providers in main office
  • Training Management Assistance: Monitoring and tracking staff attendance to HIPAA, Compliance, and Boundaries Trainings; coordinating training schedules and room set up; maintaining training registration lists; collecting and securing attendance sheets and/or certificates; maintaining the training tracking reports; distributing the training tracking reports to the programs electronically; preparing training packets
  • Special Investigation Management Assistance: redact/de-identify investigation reports and prepare for QA Manager, scan and electronically file investigation reports and supportive documentation
  • Medical Records Request Management

QUALIFICATIONS:

  • HS diploma required with related post HS training, Bachelor’s degree preferred
  • Office management certificate is an advantage
  • Knowledge of standard office administrative practices and procedures
  • Minimum of 2 years of experience providing administrative assistance and support to an executive level administrator
  • Minimum one year experience in mental health or social services fields
  • Knowledge of HIPAA regulations and Privacy rules
  • Excellent in the following skills: typing, organizational, planning, time management, and coordinating, communication, information gathering and monitoring, problem analysis and problem solving, initiative, attention to details and accuracy, adaptability
  • Excellent computer skills: In-depth knowledge (Advance-Master level) of MS Office Suite, data dash boards and spread sheets; experience with EHRs/EMRs; ability to access and manage government data portals

Perks Working for VIP:

  • Dress down Fridays
  • Discount on gym membership
  • Tuition reduction rate on continuing education
  • Annual holiday party
  • Annual staff picnic
  • Medical/ Dental/ 403(B)
  • Transit discount for parking and MTA

VIP Community Services provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

To apply for this job email your details to tgaffney@vipservices.org